Stipend and Benefits
The editor position is an immensely rewarding one and provides editors with skills that are important for any career path. UMBC is renowned for its research opportunities and by working in research publication, the UMBC Review editors can further their research experiences to a more behind-the-scenes approach to research. As a bonus, the editor position includes a stipend, and the editors receive exclusive access to an office and its resources on the fourth floor of Sherman Hall.
Positions and Division of Labor
There are two positions: the Science, Technology, Engineering, and Mathematics Editor and the Arts, Humanities, and Social Sciences Editor. The editors may split the papers according to expertise in order to facilitate the work; however, both editors are responsible for all papers in the end. If an editor is unavailable during a semester due to studying abroad, the other editor(s) serve to fill that void. Diversifying the editor positions by discipline might not be possible every year, but it is highly desirable as it mitigates some of the barriers that are inherent of an interdisciplinary journal.
Duties and Responsibilities
Editors wear many hats.
- Are responsible for advertising and spreading the word about the UMBC Review. This may involve providing workshops or continual web page updates.
- Remain in contact with the authors, reviewers, faculty mentors, and proofreaders in order to ensure all details are given the appropriate attention.
- Decide which papers are to be published and edits the accepted papers, scrutinizing for as many errors as possible.
- Work closely with the design team, as the papers are handed back and forth, looking for any errors made due to typesetting. The editor should ensure that the accepted authors get to see their work regularly and are pleased with the progress.
- Distribute the final product to the appropriate people and is critically involved with the distribution of the book at URCAD.
Proper writing skills, superb organizational skills, excellent communication skills, and overall timeliness and diligence are a must for this position. Candidates should consider what commitments they will have to juggle with the editorial position and how well they think they can perform all of these tasks. Being an editor is not an easy task, and if you have any concerns about your obligations or abilities, we highly recommend that you take the time to speak with the current editors to assess whether this position is right for you. Candidates must be willing to commit many hours to the UMBC Review.
- May – August: Conduct an intensive and varied publicity and recruitment campaign to solicit 30 or more high-quality manuscripts from students in a variety of disciplines. This requires frequent communication directly with faculty mentors to undergraduate researchers as well as broad publicity to attract the attention and interest of student researchers themselves.
- End of August – End of September: read the submissions that come in so far along with finding potential outside reviewers for each paper (n.b. finding potential reviewers can also be done over the summer by looking at broad disciplines and department heads.)
- October – Beginning of November: Read all submissions and comment on papers’ likelihood to be accepted. Participate in an all-Review meeting where editors and mentor make the final selection of articles for the journal. If outside reviewers’ comments are back by this time, take those comments into account when making preliminary decisions. Decision letters should also start going out at the beginning of November.
- End of November: Work on revisions with authors over multiple rounds (usually three) of edits. It is the responsibility of the editor to become skilled and experienced as a manuscript editor. This includes a training session with the mentor and staff liaison, self-study, and practice. It is important to become a skilled user of appropriate discipline-specific style guides, too.
- End of November – End of December: Work on revisions with authors over multiple rounds (usually three) of edits.
- Mid-January: Hand off the final manuscripts to the design team.
- Mid-February: Receive the first pass of the book and mark it for mistakes.
- Beginning-mid March: Receive the second pass of the book and check for the mistakes of the first pass to be fixed. Send the manuscripts to the respective authors for their and their mentors’ approval.
- End of March: Receive the third pass of the book and check for mistakes of previous passes to be fixed and approve the final version of the book.
- April: Be present at URCAD, staff the UMBC Review table to hand out books and answer questions about the process. Most importantly though, URCAD is the time to recruit new potential authors for the subsequent edition. After the general session at noon where the editors are recognized, the editors will trade off staffing the table to get potential candidates for submission from the people who step up to the table.
Meetings and Expectations
Editors have to hold frequent meetings with each other and with the faculty adviser, Dr. Susan McDonough. The time, location, and frequency of the meetings will be determined by the editors and Dr. McDonough. During these meetings, the editors will update Dr. McDonough and each other on the progress of that week along with fend any questions or concerns that may come up. While it is an option to decrease the frequency of the meetings after the designer hand-off, that is for the editors and adviser to decide.
As can be seen by the timeline, the editor position is a year-long position that demands attention and time to put in the necessary work. Besides having good communication skills that editors will employ when emailing authors, advisers, and reviewers, any interested candidate should be prepared to read and make educated comments on the manuscripts that will then be taken into editing. Another important expectation of the editor, if a non-graduating student, is to train new editors on the process and serve as “senior editor” in that subsequent year. This is not always possible with the student’s schedule, such as having study abroad commitments or a winter graduation date, but it is highly encouraged that the accepted editors continue with The UMBC Review until graduation.
Sponsored by the Office of Undergraduate Education
Contact the editors at firstname.lastname@example.org